Privacy Policy

Version 1.4 | Effective Date: 2026-03-22

1. Introduction

BinderBud ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you use our Pokemon card collection tracking service ("the Service").

BinderBud is operated from the United Kingdom and our servers are located in the European Union.

2. Information We Collect

Information You Provide

Account Information: Email address, username, display name
Profile Information: Avatar/profile picture, privacy settings
Collection Data: Your Pokemon card inventory, collections, and wish lists
Communications: Messages sent to other users, share responses
Payment Information: Processed securely by our payment provider (we do not store full card details)

Information Collected Automatically

Usage Data: Pages visited, features used, timestamps
Device Information: Browser type, operating system, IP address

We use trusted cloud service providers for error monitoring, content delivery, and email communications to ensure service reliability and performance. These providers process data on our behalf under strict contractual obligations.

3. How We Use Your Information

We use your information to:

Provide, maintain, and improve the Service
Process transactions and send related information
Send service-related communications (password resets, security alerts)
Respond to your inquiries and provide customer support
Enforce our Terms of Service and protect against fraud
Comply with legal obligations

We do NOT:

Sell your personal information to third parties
Use your data for targeted advertising
Share your collection data with other users without your consent

4. Legal Basis for Processing (GDPR)

We process your data based on:

Contract: To provide the Service you signed up for
Consent: For optional features like marketing emails
Legitimate Interest: For security, fraud prevention, and service improvement
Legal Obligation: To comply with applicable laws

5. Data Sharing

We share your data only in the following circumstances:

Service Providers: We use trusted cloud service providers for payment processing, error monitoring, content delivery, and email communications. All providers are contractually bound to protect your data and only use it for the purposes we specify.
Other Users: Based on your privacy settings, other users may see your public profile, collections, and shared content. You control what is visible through your privacy settings.
Legal Requirements: We may disclose information if required by law, court order, or government request, or to protect our rights, safety, or the rights of others.

6. Your Rights

You have the right to:

Access your personal data
Correct inaccurate data
Delete your account and data
Export your data in a portable format
Restrict or object to processing
Withdraw consent at any time
Lodge a complaint with a supervisory authority (e.g. the ICO in the UK)

To exercise any of these rights, contact us at [email protected].

7. Data Retention

We retain your personal data for as long as your account is active or as needed to provide the Service. When you delete your account, your data is permanently removed within 30 days. We may retain anonymised data for analytical purposes and certain records as required by law.

8. Children's Privacy

BinderBud is not intended for children under 16 years of age. We do not knowingly collect personal information from children under 16. If you are a parent or guardian and believe your child has provided us with personal information, please contact us and we will delete that information.

9. Security

We implement industry-standard security measures to protect your data, including encryption in transit and at rest. However, no method of transmission over the Internet is 100% secure. While we strive to protect your data, we cannot guarantee absolute security.

10. Cookies

BinderBud uses only strictly necessary cookies for authentication and security. We do not use advertising, tracking, or third-party analytics cookies.

Under GDPR, strictly necessary cookies are exempt from consent requirements, so we do not show a cookie consent banner. If you disable cookies in your browser, you may be unable to stay logged in or experience difficulty accessing the Service.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Significant changes will be communicated through the Service, and you will be asked to re-accept the updated policy.

12. Contact Us

For privacy-related questions or to exercise your rights, contact us at:

Email: [email protected]